Pay Range: $20-$23 per hour

Schedule: Full-time, 40 hours per week

Overview

A growing organization in Frederick, MD is seeking a reliable and detail-oriented Administrative Assistant/Bookkeeper to support both financial and administrative operations. This role is essential in maintaining accurate records, handling daily bookkeeping tasks, and assisting with scheduling multiple crews. The ideal candidate will have strong accounting knowledge, proven QuickBooks Desktop experience, and excellent data entry skills. This position is perfect for someone who thrives in a dynamic environment and values accuracy, organization, and efficiency.

Responsibilities

• Manage daily bookkeeping tasks, including accounts payable, accounts receivable, journal entries, and bank reconciliations
• Maintain and reconcile the general ledger to ensure accuracy of all financial data
• Utilize QuickBooks Desktop for financial management and recordkeeping
• Conduct account analysis and prepare reconciliations to ensure completeness and accuracy
• Assist with payroll processing and basic tax-related tasks
• Maintain organized documentation and detailed records of financial transactions
• Support administrative operations such as scheduling crews, maintaining up-to-date scheduling forecasts, and tracking material inventory
• Perform general office duties and provide administrative support as needed

Qualifications

• QuickBooks Desktop experience is required
• Strong data entry skills with high accuracy
• Knowledge of accounting concepts including journal entries, account analysis, AP/AR, and reconciliations
• Familiarity with payroll processes
• Experience scheduling multiple crews or coordinating field staff (preferred)
• Excellent organizational skills with strong attention to detail
• Clear and effective communication skills
• Must reside in or near the Frederick, MD area (this is an in-person position)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.